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For New Managers of Staff | New managers of staff are strongly encouraged to enroll in the Managing at Yale series within their first six months. More information on this program can be found here | |||||
Performance Management Links, Forms, and Timelines | https://your.yale.edu/policies-procedures/forms/mp-performance-management-resources https://your.yale.edu/policies-procedures/forms/ct-performance-feedback-resources | M&P Performance Feedback link C&T Performance Feedback link Growth and performance through Yale | ||||
Sponsored Identities | https://your.yale.edu/policies-procedures/procedures/1601-pr08-sponsored-identity-access
| Please view this website to determine whether or not the individual in question qualifies for a Sponsored Identity. If they do, complete the entire Non-Employee Data Collection form and submit to Tory at victoria.spadaro@yale.edu. Do not complete your submission on the website. | ||||
Requesting Overtime for Events (non-departmental employees) | If a department requires additional overtime and the department cannot fulfill the need internally, managers must contact Tory with the details of:
Tory will reach out to the C&T Overtime List and proceed with finding you overtime assistance. During the event, Managers are responsible for tracking employees' hours. After the event, managers are responsible for sending those hours to Tory as well as the COA that will be charged. If an event is happening during regular workday hours, employees are not eligible for overtime and must ask their manager to volunteer at the event. | If you are in need of additional assistance for your department that would require overtime, please contact victoria.spadaro@yale.edu.Do not reach out to employees in other departments directly for assistance. Please give at least 2 weeks notice (preferably more) prior to your event to Tory. YLS HR cannot guarantee that your overtime needs will be completely fulfilled, as this is based on C&T employee availability. | ||||
Frequently Used University Policies | ||||||
Workers Compensation | https://your.yale.edu/work-yale/benefits/leaves-absence/workers-compensation | |||||
Leaves of Absence | Information regarding Leaves of Absence and how to contact the The Standard and the Yale Absence Management Team | |||||
Summer Hours, Compression, FlexPlace, and FlexTime | Coming in Spring 2024- Summer Hours and Compression Time | FlexPlace Work arrangements are where the work will take place. FlexTime Work Schedules pertain to when work will be performed. Featured here are work arrangements, work schedules, and FAQ’s for both employees and managers. | ||||
Hours of Work, including Comp Time | The core business hours for all YLS departments are 8:30AM-5:00PM, M-F., with an hour for lunch. Summer hours are determined on a year-to-year basis, and are 8:30-4:30, M-F, with a half hour lunch. Managers are expected to work as much overtime as needed to complete an assignment. In rare circumstances, some comp time may be available. You will need to check with HR. Clerical and technical staff are entitled to overtime if they work more than 37.5 hours in a week; or if they work over the recess or holiday (which is paid at double time and half), and if they are called back to work after their normal ending time, then it is a minimum of four hours of overtime. If the overtime is contiguous to the normal end time, then it is paid at time and half. Clerical and technical staff may elect to take comp time instead of overtime, as follows: they may take comp time, on a time-and-a-half basis, for up to 2.5 hours of such overtime hours. | For any additional questions regarding time, please contact YLS HR. | ||||
YLS Retirement Celebration Guidelines |
| This guideline defines how to recognize a retiring employee, retirement gift policies, and gift suggestions. | ||||
Onboarding Checklist |
| Procedures for how to onboard new hires successfully. | ||||
Exit Checklist |
| Procedures for what to do when an employee resigns or is terminated. | ||||
Remote Workers | With reasonable notice, Covered Staff Members may be required to report to an on-campus or alternative off-campus location due to operational needs, for the purpose of attending meetings, trainings, or similar events of defined duration, or to receive additional performance support and guidance. When a Covered Staff Member working pursuant to an approved Remote-Designated Function or an approved Individualized Remote Work Arrangement is requested by the work unit to report to an on-campus location, the following applies:
All University travel is governed by Policy 3301 Travel on University Business. | For questions regarding hiring remote candidates, please contact YLS HR. |
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