I-9 Form

OBTAINING YOUR YALE ID AND COMPLETING YOUR I-9 FORM

You will need to go to Yale’s ID Center to have a picture taken for your ID card. The ID Center is located on the first floor of 57 Lock Street (behind Yale Health) (between Grove and Wall Streets) (Tel. (203) 432-0165). Your ID card will gain you access to all of the libraries at Yale, as well as to functions and events around campus. For further information, the ID Center’s Website is ID Center .

Verify I-9 Form

The Immigration Reform and Control Act of 1986 (IRCA) prohibits employers from hiring individuals without completing the employment eligibility verification process. As a Yale employee, to be authorized to work, you must complete an I-9 any time before the end of your first day of employment. It must be reviewed and approved no later than the third day of employment (e.g. end of day Thursday if you started work on a Monday). You first must complete the form in Workday. Then, you must bring your supporting documents to a Yale I-9 Center at 246 Church Street (between Grove and Wall Streets), Lower Level B05. The office’s hours are Monday through Friday from 8:30 a.m. - 4:30 p.m. Please remember to bring your passport as identification.

J-1 Visa

IMPORTANT INFORMATION FOR INTERNATIONAL VISITORS ON A J-1 VISA

1. When you arrive at Yale, you must schedule an appointment with the Office of International Students and Scholars (OISS). This is required. You can schedule your appointment by calling 203-432-2305.

   OISS also wants you to confirm your departure date with them before you leave New Haven. When you prepare to leave, please email sarah.henderson@yale.edu to confirm that you are leaving the United States.

2. Tax Withholding: If you are receiving any payments from the university ((i.e., taxable scholarship, fellowship, stipend, wages, etc.) you are required to complete certain tax forms in order to properly withhold and report income tax based on your U.S. tax status. Please contact the International Tax Department at internationaltax@yale.edu to request the link to the Foreign National Information System (FNIS), include in your email full name, email @ Yale and University Person Identifier (UPI), the UPI can be found on your Yale ID card.

3. If you will make a paid speaking appearance while on your Yale J-1 visa, you must have the institution at which you will be speaking write to Dean Gerken or Ashley Mello for permission for you to speak. The request should list the date(s) of the event(s) and the amount of the honoraria you will receive. If you are not being paid, no request for permission is necessary.

4. VERY IMPORTANT: Yale University Retirement Account Plan (403(b) Retirement Savings Plan) If you are working more than half time and are eligible for Yale Benefits you will automatically be enrolled in the Yale University Retirement Account Plan (YURAP). Yale will make a Core Contribution equal to 5% of your eligible salary (7.5% of eligible salary above the Social Security Wage Base). Under YURAP’s automatic enrollment feature, Yale will automatically reduce your monthly salary by 5% and deposit that amount as a pre-tax employee contribution to YURAP. The University will make a Matching Contribution of 5% of eligible salary to your YURAP account.

   If you do not wish to contribute to your YURAP account via the 5% salary reduction, you can change your contribution rate via the TIAA site at http://www.tiaa.org/yale . Contributions can be made on a pre-tax basis, after-tax basis through the Roth 403(b) option, or both. You can elect to contribute a flat dollar amount, a percentage of your salary up to 75%), or the IRS annual maximum amount.

   Changes made on the TIAA site by the 16th of the month will be reflected in that month’s paycheck. If you are enrolled in YURAP, you may change the amount you contribute to YURAP at any time.

   Your contributions as well as the University Core and Match contributions are automatically invested with TIAA in the Yale Target-Date Plus Service. The Yale Target-Date Plus Service selects a Target-Date Plus model portfolio that most closely corresponds to your estimated date of retirement. The Yale Target-Date Plus Service is intended to be a “qualified default investment alternative” as described in Section 404(c)(5) of ERISA. Alternately, you can choose to change your estimated retirement date, choose a different model portfolio or stop using the Target-Date Plus Service and invest your contributions in any of the Vanguard, TIAA or CREF investment fund options available on the TIAA website for YURAP.

   To view or change your contribution amount, update your beneficiary information, and view or change your investment options, log in or register at http://www.tiaa.org/yale . For assistance navigating the TIAA web site, please contact TIAA at 855-250-5424, Monday – Friday, 8 a.m. to 10 p.m., or Saturday, 9 a.m. to 6 p.m.

Address  

The main building (also known as the Sterling Law Building) address is 127 Wall Street, New Haven, CT  06510.  Mail should be addressed to Yale Law School, PO Box 208215, New Haven, CT  06520-8215. The Baker Hall address is 100 Tower Parkway, New Haven, CT  06510.  Baker Hall mail is delivered to the main building. 

ADMINISTRATIVE ASSISTANTS

Visiting Professors are assigned an Administrative Assistant who will assist with getting office supplies, preparing course materials, scheduling student appointments, making travel and lodging reservations, and processing expense reimbursements. Your assistant will have information on preferred vendors and current rates.

Receipts for reimbursements should be submitted to your Assistant in a timely manner, preferably weekly or every other week. Please do not save receipts until the end of the term. There is 120-day limit for submissions of receipts for reimbursement. Thereafter, reimbursements become taxable income.

Please note that Administrative Assistants divide their time supporting between 5-7 faculty members.

Audio Visual Services

As part of the IT Services Department on the lower level of the Library, Audio Visual Services is responsible for set up, recording, and producing of audio and video recording in the Law School.  All of the classrooms have been updated to handle this equipment.  These services are also often utilized to capture lectures, panel discussions and other events at the school. For additional information or to request AV services, visit IT at Yale or Audio Visual Requests.

Business Travel

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General comments

1. all phone numbers should be complete 203 432 -xxxx because many visitors use their cell phones and do not have phones in their office.

2. Text highlighted in red needs editing or updating

I-9 Form

OBTAINING YOUR YALE ID AND COMPLETING YOUR I-9 FORM

You will need to go to Yale’s ID Center to have a picture taken for your ID card. The ID Center is located on the first floor of 57 Lock Street (behind Yale Health) (between Grove and Wall Streets) (Tel. (203) 432-0165). Your ID card will gain you access to all of the libraries at Yale, as well as to functions and events around campus. For further information, the ID Center’s Website is ID Center .

Verify I-9 Form

The Immigration Reform and Control Act of 1986 (IRCA) prohibits employers from hiring individuals without completing the employment eligibility verification process. As a Yale employee, to be authorized to work, you must complete an I-9 any time before the end of your first day of employment. It must be reviewed and approved no later than the third day of employment (e.g. end of day Thursday if you started work on a Monday). You first must complete the form in Workday. Then, you must bring your supporting documents to a Yale I-9 Center at 246 Church Street (between Grove and Wall Streets), Lower Level B05. The office’s hours are Monday through Friday from 8:30 a.m. - 4:30 p.m. Please remember to bring your passport as identification.

J-1 Visa

IMPORTANT INFORMATION FOR INTERNATIONAL VISITORS ON A J-1 VISA

1. When you arrive at Yale, you must schedule an appointment with the Office of International Students and Scholars (OISS). This is required. You can schedule your appointment by calling 203-432-2305.

   OISS also wants you to confirm your departure date with them before you leave New Haven. When you prepare to leave, please email sarah.henderson@yale.edu to confirm that you are leaving the United States.

2. Tax Withholding: If you are receiving any payments from the university ((i.e., taxable scholarship, fellowship, stipend, wages, etc.) you are required to complete certain tax forms in order to properly withhold and report income tax based on your U.S. tax status. Please contact the International Tax Department at internationaltax@yale.edu to request the link to the Foreign National Information System (FNIS), include in your email full name, email @ Yale and University Person Identifier (UPI), the UPI can be found on your Yale ID card.

3. If you will make a paid speaking appearance while on your Yale J-1 visa, you must have the institution at which you will be speaking write to Dean Gerken or Ashley Mello for permission for you to speak. The request should list the date(s) of the event(s) and the amount of the honoraria you will receive. If you are not being paid, no request for permission is necessary.

4. VERY IMPORTANT: Yale University Retirement Account Plan (403(b) Retirement Savings Plan) If you are working more than half time and are eligible for Yale Benefits you will automatically be enrolled in the Yale University Retirement Account Plan (YURAP). Yale will make a Core Contribution equal to 5% of your eligible salary (7.5% of eligible salary above the Social Security Wage Base). Under YURAP’s automatic enrollment feature, Yale will automatically reduce your monthly salary by 5% and deposit that amount as a pre-tax employee contribution to YURAP. The University will make a Matching Contribution of 5% of eligible salary to your YURAP account.

   If you do not wish to contribute to your YURAP account via the 5% salary reduction, you can change your contribution rate via the TIAA site at http://www.tiaa.org/yale . Contributions can be made on a pre-tax basis, after-tax basis through the Roth 403(b) option, or both. You can elect to contribute a flat dollar amount, a percentage of your salary up to 75%), or the IRS annual maximum amount.

   Changes made on the TIAA site by the 16th of the month will be reflected in that month’s paycheck. If you are enrolled in YURAP, you may change the amount you contribute to YURAP at any time.

   Your contributions as well as the University Core and Match contributions are automatically invested with TIAA in the Yale Target-Date Plus Service. The Yale Target-Date Plus Service selects a Target-Date Plus model portfolio that most closely corresponds to your estimated date of retirement. The Yale Target-Date Plus Service is intended to be a “qualified default investment alternative” as described in Section 404(c)(5) of ERISA. Alternately, you can choose to change your estimated retirement date, choose a different model portfolio or stop using the Target-Date Plus Service and invest your contributions in any of the Vanguard, TIAA or CREF investment fund options available on the TIAA website for YURAP.

   To view or change your contribution amount, update your beneficiary information, and view or change your investment options, log in or register at http://www.tiaa.org/yale . For assistance navigating the TIAA web site, please contact TIAA at 855-250-5424, Monday – Friday, 8 a.m. to 10 p.m., or Saturday, 9 a.m. to 6 p.m.

Address  

The main building (also known as the Sterling Law Building) address is 127 Wall Street, New Haven, CT  06510.  Mail should be addressed to Yale Law School, PO Box 208215, New Haven, CT  06520-8215. The Baker Hall address is 100 Tower Parkway, New Haven, CT  06510.  Baker Hall mail is delivered to the main building. 

ADMINISTRATIVE ASSISTANTS

Visiting Professors are assigned an Administrative Assistant who will assist with getting office supplies, preparing course materials, scheduling student appointments, making travel and lodging reservations, and processing expense reimbursements. Your assistant will have information on preferred vendors and current rates.

Receipts for reimbursements should be submitted to your Assistant in a timely manner, preferably weekly or every other week. Please do not save receipts until the end of the term. There is 120-day limit for submissions of receipts for reimbursement. Thereafter, reimbursements become taxable income.

Please note that Administrative Assistants divide their time supporting between 5-7 faculty members.

Audio Visual Services

As part of the IT Services Department on the lower level of the Library, Audio Visual Services is responsible for set up, recording, and producing of audio and video recording in the Law School.  All of the classrooms have been updated to handle this equipment.  These services are also often utilized to capture lectures, panel discussions and other events at the school. For additional information or to request AV services, visit IT at Yale or Audio Visual Requests.

COMPUTER AND SOFTWARE NEEDS

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E-mail: nicholas.cifarelli@yale.eduPhone: 203 432-

If you have questions or problems with your account, visit the IT Services Office or call Steve Baraquin at 203 432-0491.

DINING HALL

The Dining Hall is open Monday through Thursday from 8:00 am to 7:00 pm. Fridays from 8:00 am to 3:00 pm. They offer hot and continental breakfast from 8:00 am to 10:00 am and the grill, hot food line, and sandwiches are available from 11:30 am -1:30 pm. From 1:30 pm – 7:00 pm snacks, cold beverages, coffee, salad bar and to go sandwiches are available.

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The Law School uses a number of different accounts for recording costs incurred by faculty members. The account used depends on the business purpose of the expense. Please consult the “Yale Law School Faculty Expense Guidelines” and the “Faculty “Faculty Travel and business Meal Policy Guidelines” in advance to learn the most current YLS meal and other spending guidelines.

The Teaching and Instructional (T&I) Account is to be used for class-related expenses, such as the cost of copying class materials or lunch or dinner with a visiting class speaker.

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We do not cover faculty members’ book purchases. Requests for books can be sent to the Library staff for consideration. If a book is purchased it will be routed to the requesting faculty member, but it will belong to the library collection and will not be a personal copy of the faculty member. If you need to order a book, please contact Fred Shapiro to see if it is appropriate to add the book to the Law Library’s collection.

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GETTING YOUR OFFICE AND BUILDING KEYS

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KEYS

Your Yale ID card provides access to all of the building entrances.

Please see your administrative assistant for the keys to your office, and mailbox. In the event that he or she is unavailable, go to Building Services, located in Room 130. You will be given an electronic key to all of the building’s entrances, a mailbox key, and your office key.

You and your assistant will be responsible for returning your keys to Building Services when your visit ends. (Note: there is a $25 fee for each key that is lost.)

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For information about your office, contact:

ID Card

You will need to go to Yale’s ID Center to have a picture taken for your ID card. The ID Center is located on the first floor of 57 Lock Street (behind Yale Health) (between Grove and Wall Streets) (Tel. (203) 432-0165). Your ID card will gain you access to all of the libraries at Yale, as well as to functions and events around campus. For further information, the ID Center’s Website is ID Center .

LIBRARY

Main number: 2203 432-1608

Library Hours

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Visiting Professors may hire up to two Yale Law students as research assistants. You must request approval for assistance by an email message to Associate Dean Joe Crosby and Georganne RogersAshley Mello. The message need not be long but should indicate the following:

1. The period of time (e.g., for the fall or spring semester, for the academic year)

2. A description of the need or project for which you are requesting assistance

3. The number of hours per week and, if known, the name(s) of the assistant(s) you will hire. During the academic terms, students may not work more than 19 hours per week. If at the time of the request you do not know which student(s) you will hire, then after hiring your assistants, please send their names to Symone Maguire atsymone.maguire@yale.edu.

Once your request for assistance is approved, email the name(s) of the student(s) to Symone Maguire. Symone will manage the process of contacting the student(s) with detailed information they will need to receive payment for his/her work. Student requesting to receive academic credit should contact the Registrar’s Office.

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KEY TELEPHONE NUMBERS

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Building Services

Business Office and Personnel

Dean’s Office

Information Technology Services

Library

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