Supplier Gateway
As of Fall 2025 Yale University has launched the Yale Supplier Gateway powered by Apex as the primary way of onboarding new suppliers to be paid by Yale University.
In order to access the Supplier Gateway as a Yale Employee you must have the proper Workday role. You must also pass the Workday Learning: Supplier Setup at Yale training module.
New suppliers are set up via Supplier Gateway. Existing suppliers, active in Workday, do not need to interface with the Gateway unless they need to update information in their account (such as an address, a primary billing contact or banking information). Yale students who are not set up as student employees in Workday, should not be set up using Supplier Gateway. Instead use PANDA to set up the student as a supplier and follow the process for reimbursing a Yale Non-Employee via Supplier Invoice Requests.
Below please find several important documents for initiating new suppliers as well as assisting existing suppliers in making updates to their records with Yale.
Yale Supplier Gateway can be accessed here. YLS presentation available here.
UNIVERSITY GUIDANCE:
Dedicated supplier escalation support: Starting April 27, Procurement will implement a new escalation process that better supports suppliers and individuals struggling with self-registration. This process identifies repeat callers to the Finance Helpdesk and routes them to dedicated 1:1 support sessions for registration assistance. Sessions run Monday through Friday. With this enhanced service, zoom office hours ended after April 24.
New supplier process overview: We also introducing a high-level overview you can share with suppliers. It summarizes each of the six steps in the process to set clear expectations and provide a straightforward roadmap.
Yale Supplier Introduction Form collect information on this form in order to initiate a supplier invite using the Supplier Gateway | 
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Yale Self Manage Form have supplier provide answers to the questions on this form in order to transition an existing “proxy” supplier to a self-managed (preferred) supplier. Completed forms may be submitted to supplier.change@yale.edu by Yale staff. |
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Supplier Gateway Support Guide hundred page walkthrough of how to add suppliers via the Yale Supplier Gateway |
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Supplier Gateway FAQ |
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Supplier Gateway Glossary |
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If you have any immediate questions or require assistance please contact the Finance Support Center (FSC) at askfinance@yale.edu or 203-432-5394