Faculty Expense Guidelines

Yale Law School operates primarily on a permission-based system for some faculty-related expenses.  Faculty should email Sheila Daykin, Director of Financial Operations, or Jennifer Lia, Director of Financial Planning and Analysis for expenses that require prior approval.  Below are the general guidelines.  Please contact Sheila Daykin in the Business Office, if you have any questions.   

CLASS-RELATED EXPENSES

PRIOR PERMISSION REQUIRED 

Permission is required for all visiting class speakers’ travel expenses, prior to the visitor’s arrival.  Below are expense guidelines for guests from NYC & DC.   

• Visitor travel expenses – day travelers (recommended cost $50 - $250) 

• Visitor travel expenses – overnight travelers (recommended cost $300 - $750) 

NO PERMISSION REQUIRED 

No permission is required for expenses within the following guidelines.  (Please email Joe Crosby for approval if expenses do not fall within these parameters.) 

• Yale Printing & Publishing(YPPS)/TYCO copying of class materials 

• Lunch with visiting class speaker:   $20-$50 per person including alcohol, tax & tip) / max of 10 attendees 

• Dinner with visiting class speaker:   $50-$75 per person (including alcohol, tax & tip) / max of 10 attendees 

FACULTY OVERHEAD (No Permission Required) 

• Office supplies (through YLS Supply Room) 

• Photocopying (at a YLS machine) 

• USPS postage (through the YLS Mailroom)  

• FedEx charges (through eShip Global) 

FACULTY RESEARCH AND TRAVEL (Prior Permission Required) 

Conference and research-related activities associated with professors’ professional interests requires prior permission unless a budget has been provided. 

TRAVEL AND BUSINESS MEALS 

Please refer to the Yale Law School Travel and Business Meals Policy Guidelines. 

CONTRACTS/PURCHASING 

All written agreements, contracts and purchasing requirements should be sent to Jennifer Truong in the Business Office for review and signing by authorized Yale personnel.  This includes all hotel and restaurant contracts, and licensing and purchasing agreements, regardless of dollar amount.   

GIFTS FROM UNIVERSITY FUNDS 

Gifts from University funds to Yale faculty, students, and staff are generally not allowed and can be tax reportable to the recipient.   

UNALLOWABLE EXPENSES 

Generally, the Law School does not pay for or reimburse the following:  dues, home internet, home office furnishings, and library fines.     

COMPUTER EQUIPMENT AND SUPPLIES 

Purchasing of computer equipment and supplies is handled centrally through the Law School ITS department.   Please contact them at law.help@yale.edu or Stephen Baraquin at stephen.baraquin@yale.edu [Note:  Toner and Paper are purchased centrally - your faculty assistant will be able to order these for you.]