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titleWho do I contact if I have onboarding questions in Workday?

Visiting faculty should contact the Law School Office of Academic Affairs. Online assistance is available here: https://workday.training.yale.edu/self-service

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titleWho do I contact if my paycheck doesn’t seem right?

Sheila Daykin.(sheila.daykin@yale.edu), Director of Financial Operations.

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titleHow do I get paid? Can I get direct deposit?

Direct deposit is setup and managed via the Workday system. A detailed interactive guide on setting up and managing direct deposit please is available here: https://workday.training.yale.edu/training-materials/manage-direct-deposit

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titleI need parking in lot #78. How do I go about getting that done?

Information on parking is available here: Parking/Transportation

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titleWhen will I be able to post to Canvas?

Your Canvas course site will be accessible as soon as your NetID and other accounts are setup. Once you have activated your NetID, go to http://canvas.yale.edu to access your course site. If you have trouble accessing Canvas or you do not see your course site, please reach out to canvas.law@yale.edu or call the YLS IT help desk at 203 432 0821.

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Buildings

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titleHow do I access the Yale Law School Buildings?

Your Yale ID card allows you access to all Law School buildings. Wave your ID card by the card reader located near the building doorway, this will unlock the door and allow entry.

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titleWill I get an orientation to the building?

Please work with Academic Affairs to arrange an orientation and tour of the Law School buildings.

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titleWill I have access to the law library?

Yes, the main reading room is located on the third floor of the Sterling Law Building. Your Yale ID card is used to check-out books. For more information on library hours and services visit the library website at: https://library.law.yale.edu

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titleWhere are the restrooms located?

Restrooms are located on all floors, except the first floor of the Sterling Law Building.

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titleI will be rescheduling some of my classes to another time how do I communicate that with the Registrar’s Office and how do I schedule classroom space?

Please notify your class via Canvas of any class schedule changes and email registrar.law@yale.edu to coordinate rescheduling your class and reserving a classroom

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titleWill I be able to have lunches with my students? What are the guidelines? How do I get reimbursed?

Class lunch

Lunch or coffee with one or more students

End of year partyPrior permission is required for class meals and end-of-year parties.  Please reach out to Sheila Daykin, Director of Financial Operations, or Jennifer Lia, Director of Financial Planning and Analysis for assistance.

Your assistant can submit your allowable meal expenses for reimbursement. Note: all reimbursements much be submitted within 120 days of the date of the expense. Expenses submitted after 120 days will be considered taxable income.

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titleCan I give honorarium to a class speaker?

I do not believe this is possible. But I do know they can reimburse travel expenses.

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titleCan I give a student a prize?

Yes, you can nominate a student paper for a prize. An email message soliciting nominations will circulate at the end of Spring semester. For more information contact Associate Dean Monica Maldonado via email at: monica.maldonado@yale.edu.

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titleCan I give a student a gift card if they do something for my class? (graphic design for ex)

No, gift cards are considered taxable income.  For other appreciation/recognition ideas, please contact the business office.

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titleWho do I contact for a reimbursement?

Your assistant can submit a reimbursement request for you. If your assistant is not available or if you have a question about a reimbursement please contact Jennifer Truong, in the Business Office at 203 432 4977 or via email at jennifer.truong@yale.edu

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titleHow do I approve my Workday expense reports?

To approve an expense report login to Workday at https://www.myworkday.com/yale. Outstanding expense report approvals will be listed in your Workday inbox. Access your inbox . Click the report you want to approve, review the expenses then click the Approve buttonby clicking the “inbox” icon located in the upper right hand corner of the window.

Under the Actions tab, click on the Expense Report that you want to Approve. This will automatically bring up the details.
• If the amount, business purpose, and account charging look correct, select “Approve.”
• If changes need to be made, select “Send Back”—this will send the Expense Report back to the preparer for editing. You should complete the “Reason” field with the reason why you are sending back the Expense Report.

Click on “Done”—The business process event moves to the next step and this action item disappears from your Actions tab. Your approved business processes are added to your Archive tab.

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