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Getting Started at YLS

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titleHow do I complete the I-9?

Instructions are available here: Login to Workday to Complete Your 1-9 and Other Onboarding Tasks

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titleWhen will I get my NetID?

You will receive an email with your NetID when your appointment process is complete. Information on activating your NetID is available here: NetID

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titleWhen can I get my ID and where do I get my ID?

 You can get your Yale ID when you arrive on campus. To get your ID go to the Yale ID center which is located at 57 Lock Street, 1st Floor (behind the Yale Health building). You will need your Yale NetID and a government issued photo ID.

From the Sterling Law Building go out through the Grove Street door and make a left on to Grove Street. Take a right on Ashmun Street and right on Lock Street.   The ID Center is located between the Yale Police Department and Yale Health. 

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titleWhen can I get my office keys?

Your assistant will have your office keys, please contact them prior to your arrival on campus to arrange a meeting time and place. If your assistant is not available contact Building Services at 203 432 4980. Further information is available here:Law School Office and Keys

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titleWho do I contact for help with ordering supplies?

Your assistant can order supplies for you.

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titleWhen will I be able to meet my faculty assistant and what tasks can I give them to do?

Information is available here: Administrative Assistants

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titleWhere is my faculty assistant located?

Please see the Law School online photo directory for office location. The directory is available here: https://directory.law.yale.edu

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titleCan I get a research assistant?

Visiting Professor can hire research assistants. Detailed information on the process is available here: Research Assistants

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titleWho do I contact if I have onboarding questions in Workday?

Visiting faculty should contact the Law School Office of Academic Affairs. Online assistance is available here: https://workday.training.yale.edu/self-service

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titleWho do I contact if my paycheck doesn’t seem right?

Sheila Daykin.(sheila.daykin@yale.edu), Director of Financial Operations.

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titleHow do I get paid? Can I get direct deposit?

Direct deposit is setup and managed via the Workday system. A detailed interactive guide on setting up and managing direct deposit please is available here: https://workday.training.yale.edu/training-materials/manage-direct-deposit

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titleI need parking in lot #78. How do I go about getting that done?

Information on parking is available here: Parking/Transportation

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titleWhen will I be able to post to Canvas?

Your Canvas course site will be accessible as soon as your NetID and other accounts are setup. Once you have activated your NetID, go to http://canvas.yale.edu to access your course site. If you have trouble accessing Canvas or you do not see your course site, please reach out to canvas.law@yale.edu or call the YLS IT help desk at 203 432 0821.

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titleI will be rescheduling some of my classes to another time how do I communicate that with the Registrar’s Office and how do I schedule classroom space?

Please notify your class via Canvas of any class schedule changes and email registrar.law@yale.edu to coordinate rescheduling your class and reserving a classroom

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titleWill I be able to have lunches with my students? What are the guidelines? How do I get reimbursed?

Class lunch

Lunch or coffee with one or more students

End of year partyPrior permission is required for class meals and end-of-year parties.  Please reach out to Sheila Daykin, Director of Financial Operations, or Jennifer Lia, Director of Financial Planning and Analysis for assistance.

Your assistant can submit your allowable meal expenses for reimbursement. Note: all reimbursements much be submitted within 120 days of the date of the expense. Expenses submitted after 120 days will be considered taxable income.

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titleCan I give honorarium to a class speaker?

I do not believe this is possible. But I do know they can reimburse travel expenses.

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titleCan I give a student a prize?

Yes, you can nominate a student paper for a prize. An email message soliciting nominations will circulate at the end of Spring semester. For more information contact Associate Dean Monica Maldonado via email at: monica.maldonado@yale.edu.

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titleCan I give a student a gift card if they do something for my class? (graphic design for ex)

No, gift cards are considered taxable income.  For other appreciation/recognition ideas, please contact the business office.

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titleWho do I contact for a reimbursement?

Your assistant can submit a reimbursement request for you. If your assistant is not available or if you have a question about a reimbursement please contact Jennifer Truong, in the Business Office at 203 432 4977 or via email at jennifer.truong@yale.edu

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titleHow do I approve my Workday expense reports?

To approve an expense report login to Workday at https://www.myworkday.com/yale. Outstanding expense report approvals will be listed in your Workday inbox. Access your inbox by clicking the “inbox” icon located in the upper right hand corner of the window.

Under the Actions tab, click on the Expense Report that you want to Approve. This will automatically bring up the details.
• If the amount, business purpose, and account charging look correct, select “Approve.”
• If changes need to be made, select “Send Back”—this will send the Expense Report back to the preparer for editing. You should complete the “Reason” field with the reason why you are sending back the Expense Report.

Click on “Done”—The business process event moves to the next step and this action item disappears from your Actions tab. Your approved business processes are added to your Archive tab.

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