Faculty Expense Guidelines

Yale Law School operates primarily on a permission-based system for some faculty-related expenses. Faculty should email Jennifer Lia and/or Sheila Daykin for expenses that require prior approval. Below are the general guidelines.

Type of Account	What it’s for	COA / COA Structure	Permission Required?	Notes	Contact

Type of Account	What it’s for	COA / COA Structure	Permission Required?	Notes	Contact
Class-Related Expenses	for class-related expenses (in & out of classroom / expenses which benefit the students)	Program = PG00003 Teaching & Instruction	NO PERMISSION REQUIRED No permission is required for expenses within the following guidelines. YPPS/TYCO copying of class materials Lunch with visiting class speaker: up to $50/person (incl. alcohol, tax, & tip) / max of 10 attendees Dinner with visiting class speaker: up to $75/person (incl. alcohol, tax, & tip) / max of 10 attendees	The general T&I account should only to be used for classes withOUT their own COA. A class with a COA will be identified by a non-PJ000001 PJ; these have an annual budget and do not require permission (as long as the expenses stay within the budget)	Any additional expenses not listed here require permission. Please email Sheila Daykin (sheila.daykin@yale.edu) or Jennifer Lia (jennifer.lia@yale.edu) for approval
Class-Related Expenses		Program = PG00003 Teaching & Instruction	PERMISSION REQUIRED Permission is required for all visiting class speakers’ travel expenses prior to the visitor’s arrival. Below are ideal budgets for guests from NYC & DC. Visitor travel expenses – day travelers (max of $250) Visitor travel expenses – overnight travelers (max of $750)
Faculty Overhead	general expenses which the Law School covers (for both faculty & faculty support) Office supplies (through YLS Supply Room) Copying done at a YLS machine USPS postage (through the YLS MailRoom) FedEx charges (through eShip Global)	Activity = PG00371.PJ029867 Faculty Support-Faculty Overhead	No	one account to be used by all	Contact Jennifer Lia with any questions (jennifer.lia@yale.edu).
Small Groups	for orientation & social activity expenses related to first year students	Program = PG00248 Small Group Assignee = NetID (professor’s individual NetID)	No	Small group classes consist of 15-20 students Budget = $1,750 per group Can take court trips to NYC, DC, or Boston; each has different reimbursement rate - please contact for more info	Contact Jennifer Lia with any questions (jennifer.lia@yale.edu).
Large Groups	for orientation & social activity expenses related to first year students	Program = PG00247 Large Group Assignee = NetID (professor’s individual NetID)	No	Large Group classes consist of 60-100 students Budget = $25 per person within the group	Contact Jennifer Lia with any questions (jennifer.lia@yale.edu).
Faculty Commuting & Lodging	for travel expenses related to visiting faculty members’ weekly commute to New Haven in order to teach at YLS over the course of the semester	will vary	Jennifer Lia will email faculty assistants at the beginning of the semester with charging instructions for each visitor along with a list of what is allowed.	class visitors’ travel does NOT charge here	Contact Jennifer Lia with any questions (jennifer.lia@yale.edu).
YLS Research & Travel Accounts	for conference and research-related activities associated with professors’ professional interests	Program = PG00032 Research & Travel Assignee = NetID (professor’s individual NetID)	Yes		Please email Sheila Daykin (sheila.daykin@yale.edu) or Jennifer Lia (jennifer.lia@yale.edu) for approval.
University Research & Travel Accounts	for conference and research-related activities associated with professors’ professional interests	Program = PG00032 Research & Travel Assignee = NetID (professor’s individual NetID)	No	only a few professors have this type of account funds do NOT replenish	Contact Jennifer Lia with any questions (jennifer.lia@yale.edu).
Sterling Research & Travel Accounts	for conference and research-related activities associated with professors’ professional interests	Program = PG00032 Research & Travel Assignee = NetID (professor’s individual NetID)	No	only a few professors have this type of account funds replenish annually	Contact Jennifer Lia with any questions (jennifer.lia@yale.edu).