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Computing at Yale Law School
Welcome to Yale Law School. The Law School Information Technology department (YLS IT) is your primary resource for technology support. Our services include: computer purchase and setup, software installation, Canvas training and support, classroom audio-visual support, and assistance setting up any networked personal devices like a smart-phone or iPad. For a complete list of available services please see the online IT Service Catalog.
This page contains an overview of our services and information on how to access the Yale network and email. If you have any questions please call John Zito at (203) 432-3275 or the YLS IT Helpdesk at (203) 432-0821 (x 20821) or via email at law.help@yale.edu.
Click on a topic below to go directly to the location on the page.
Contents
Using Workday to complete onboarding tasks
Accessing email using an iOS smartphone or tablet
Redirecting email to another account
Yale Poorvu Center for Teaching and Learning
Secure Computing at Yale Law School
Multi-Factor Authentication (DUO Everywhere)
Media Services and Classroom Technologies
Leaving Yale – Account De-activation
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All employees at Yale are provided an email address and a NetID. Your NetID is associated with a password you create. Taken together, the two are used to authorize access to Yale computer resources. Once you have activated your NetID and created your password, you will be able to log into your computer, check your Yale email and access Yale websites that require authorization.
Your NetID is: «FACULTY_APPOINTMENT_NETID»
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A PIN is a single-use series of numbers and letters required to activate a Yale NetID. During the activation process, you will set a password and answer a series of security questions that can be used to recover a forgotten password.
Your PIN is: «FACULTY_APPOINTMENT_PIN»
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Open any browser (Internet Explorer, Firefox, Chrome, etc.) and click here to visit the NetID Activation page.
Select Faculty or Staff, or Sponsored Identity and click Next.
This is where you will input your PIN.
The pin is case sensitive and must be input exactly as displayed above.
Enter your Birth Date.
Click Next.
Enter an alternative email address and click Next.
You will be asked to create NetID security questions. Once that is complete click Next.
At the prompt, create a password. Your password must meet the following requirement: 8-127 characters in length, a mix of characters, including letters, numbers, and special characters, and no dictionary words and their common substitutions.
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If you have any questions about this process, please contact YLS IT Helpdesk at (203) 432-0821 (x20821). |
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All new hires at Yale must complete a set of required forms, and update and confirm, their contact information. This is all done in Workday, the Yale human resources system. To complete the Workday tasks, login to Workday, https://www.myworkday.com/yale, using your NetID and password.
You access your onboarding by clicking the “Getting Started” icon.
Click the “Take Me There” button, then click View Inbox.
The onboarding tasks will be listed in your inbox. As you click on each task, the form opens on the right. Follow the instructions to complete each task. If any required information is missing, a red alert message will detail which fields must be completed or edited before you can successfully submit the form. The following tasks should be completed as soon as possible:
Complete form 1-9
Setup Direct Deposit
Complete Federal Withholding
Complete State Withholding.
Verify Contact Information
Change or verify Emergency Contact.
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Your email account is on the Yale University Microsoft Office 365 system.
Your email address is: «FACULTY_APPOINTMENT_YALE_EMAIL_ALIAS»
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Your office computer has the Outlook client configured for your use.
You can also access your Yale email using a web browser.
Login to the Office365 Web Access portal (OWA) at: https://outlook.com/yale.edu.
Use your full email address as your user name when using Office365 via the web (e.g. john.doe@yale.edu).
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To setup your Yale email on a mobile device download the Outlook App from the App Store.
Open the Outlook app
Tap Add an Account.
Tap Office 365 or Exchange.
Enter your @yale.edu email address and NetID Password and click Sign In.
If prompted, sign in again using the same email address and password.
This will direct you to a Microsoft’s Permissions Page.Scroll down to the bottom of the page and click Yes.
You will see a message that your account has been added successfully.
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Please contact the YLS IT Helpdesk at (203) 432-0821 (x 20821).
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Some visiting faculty prefer to have all email re-directed to their home University, or other account. This is discouraged for confidential data, but instructions can be found here.
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For assistance please contact the YLS IT Helpdesk at (203) 432-0821 (x 20821) or law.help@yale.edu. |
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Your office computer has the following software installed: Microsoft Office, Adobe Acrobat, Zoom video-conferencing, Virus/Malware Protection, and the Chrome and Firefox browsers.
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If you need statistical or other software please let us know via email at law.help@yale.edu or phone the YLS IT Helpdesk at (203) 432-0821. |
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Data on the Yale Law School computers are backed up using Code42, a cloud based automatic data backup tool.
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OneDrive is a file hosting service that allows users to create, edit, share, and sync files and later access them from a web browser or mobile device. You can access your OneDrive account by logging into your Microsoft Office365 account at https://login.microsoftonline.com/. Enter your Yale email address, choose Work or school account, then enter your Yale password to log in.
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Box at Yale is a cloud-based file sharing and storage work space that enables individuals to collaborate and share information. You can access your Yale Box account at https://yale.box.com. Login using your Yale NetID and password.
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Canvas is the learning management system used by Yale University. Every YLS course has a course site on Canvas. Fall course sites are created in late June and spring course sites are created in early December. You and your assistant can access your course site (s) by logging into the Canvas at https://canvas.yale.edu . Student enrollments are added about two-weeks before classes begin and are automatically updated during add/drop period.
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The classes you are teaching this semester will appear on your Canvas dashboard. At a minimum, you should post a syllabus to your Canvas course site. Your assistant is familiar with Canvas and can setup your course site (s) for you. If you prefer to setup your site (s) on your own or want to know more about Canvas, support is available online at https://law.yale.edu/canvas-help , or, we offer one-on-one training. To schedule a training session please email law.canvas@yale.edu. Each Canvas course site has a set of tools specifically designed for the Law School including: SeatGen (seating chart application), Office Hours, and YLS Tools (email and photo rosters). For assistance using any of these tools please contact law.canvas@yale.edu.
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Yale Software Resources
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Yale holds an enterprise license for the Qualtrics Research Suite which is a full featured, online survey platform available to all students, faculty, and staff. Use Qualtrics for any purpose related to teaching and learning, research, or the business of the University. You can login to Qualtrics at https://survey.law.yale.edu.
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Yale audio video conferencing (Zoom) is an on-demand, reservation-less audio and video conference service that is available 24/7. Access for both the host and participants is available via a local Yale number, as well as via the Zoom application. More information can be found in the Zoom Quick Guide.
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Yale Message is a cloud-based application which supports large-scale email messaging as well as targeted messaging.
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If you have any questions or concerns, please call the YLS IT Helpdesk at (203) 432-0821 (x20821) or email at law.help@yale.edu. |
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The Yale Law School websiteLaw School website is your resource for information on events, news and support services. For quick access to commonly used resources click on the word Faculty located on the top navigation of the site.
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Lexis and Westlaw inquiries should be directed to the Reference Department of the Law Library. The departmental contact is Evelyn Ma and she can be reached at (203) 432-7120 (x27120). Your Yale NetID and password will not work with Lexis and Westlaw; instead, you will be assigned login credentials for these services by the Law Library.
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The Yale portal (http://portal.yale.edu ) has links to many commonly used Yale resources. If you are looking for information on Yale University events, the campus directory or how to access Workday we recommend using this site.
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Another resource for Canvas and Zoom support is the Poorvu Center website. They host a comprehensive website with documentation, recorded training webinars, and remote support options.
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Secure Computing at Yale Law School
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When accessing Yale network or library resources from off-campus you must establish a VPN (Virtual Private Network) connection. There are two ways to use VPN on your computer. The first is to use the AnyConnect software, installed on YLS issued computers. The second is to use the website provided for this purpose, https://access.yale.edu.
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More information can be found on the Yale VPN Information page. You can also contact YLS IT Helpdesk at (203) 432-0821 (x20821) or law.help@yale.edu. |
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Yale requires Multi-factor authentication (MFA) for access to most systems. As part of your Law School setup you will be automatically enrolled in DUO Everywhere and, once enrolled, you will be required to use two-factor authentication when logging into the following systems:
Yale Central Authentication Service (CAS)
Cisco Any Connect Virtual Private Network (VPN)
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For further information go to the DUO Everywhere FAQ. |
Setting up MFA
Yale uses the Duo application for MFA. Acceptable devices for MFA authentication include smartphones, cell phones, landlines (such as your office or home phone), tablets, or hardware tokens. The easiest and most efficient way to complete authentication with Duo is to download the Duo app to your smart phone. If you do not have a smart phone, contact YLS IT for assistance. We can help you choose the best device for your situation.
The free smartphone app Duo Mobile can be downloaded from the App Store for use on your iPhone, iPad, Android, or BlackBerry device.
For device specific instructions please see Enrolling and Managing devices or Managing Your Devices from DUO.
Logging into Yale resources using DUO Everywhere
When you access Yale resources (CAS or VPN) offsite, you will first be prompted for your NetID credentials and then be prompted for an additional form of authentication. You can choose which device the authentication request is sent to and which authentication method you would like to use (Duo Mobile App, SMS text message, or phone call).
For device and application specific instructions please see Logging into VPN and MFA protected resources from off-campus.
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All YLS computers come with pre-installed endpoint protection software that protects your computer against viruses and other forms of malware. This software is called Cylance Endpoint Security. It runs in the background constantly, and manual scans are not necessary.
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If you have any security related concerns, please call the YLS IT Helpdesk at (203) 432-0821 (x20821) or email at law.help@yale.edu. |
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Media Services and Classroom Technologies
All lecture-style classrooms at YLS have built-in audio-visual equipment. The equipment can be turned on and off using the touch-screen panel in the room. Instructions on using the systems are available in each room next to the touch-screen. We are also happy to meet with you in the classroom you are teaching in and review the equipment. Please email av.law@yale.edu if you are interested in setting up an appointment.
YLS IT staff will meet you before your class and assist you in the use of the classroom technology. Services include: setup of automated lecture capture/video recording of classes, video conferencing, and presentation support. Classroom technology support should be requested online by you or your assistant, at https://av.law.yale.edu. For additional AV Classroom Technology information, please contact av.law@yale.edu or call (203) 432-0821 (x20821).
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For more detailed information on available media services go to: https://law.yale.edu/av-media-services . |
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Leaving Yale – Account De-activation
Your Office365 Email and OneDrive accounts will remain open for 60 days after your appointment ends.
VPN access ends on the last day of your appointment.
Box at Yale accounts close on the last day of your appointment.
Please transfer all files stored in your Yale Box account and your Yale OneDrive account to your personal computer or copy to an external storage device or alternative cloud service. To transfer ownership please contact YLS IT Helpdesk at (203) 432-0821 or email law.help@yale.edu.
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We do not stock toner or paper for printers. Your assistant can order office supplies and printer supplies including toner cartridges.
If you need a thumb drive or would like to borrow a cable or charger please contact the YLS IT Helpdesk at (203) 432-0821.
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For additional information please contact YLS IT Helpdesk at (203) 432-0821, see the IT Service Catalog, or email law.help@yale.edu.
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Yale Secure WIFI network
Upon arrival on campus please setup your devices to connect to the internet via the Yale Secure Wireless Network.
Features
Secure access to the Yale Network
Available in all campus buildings
See below for instructions
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How to Connect to YaleSecure wireless on your iPhone or iPad. This must be done when you are on campus.
On the Home screen tap the Settings button.
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Tap Wi-Fi.
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Toggle Wi-Fi (ON\OFF) switch to ON. Tap YaleSecure
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Fill in the requested information and then tap the Join button.
Username: yale\YourYaleNetID (Example: yale\abc123)
Password: Your NetID Password
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Tap Accept to finalize the connection to YaleSecure.
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You are now connected to YaleSecure.
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Click the wireless icon in the Apple menu bar, and then select YaleSecure
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Enter the User Name in the form of yale\YourYaleNetID (example: yale\abc12) and enter your Yale NetID password. Be sure that Remember this network is checked, and then click Join.
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Verify the YaleSecure certificate by clicking "Continue."
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You might be prompted for your local user account name and password. Enter your Mac User Name* and password, and then click OK.
*This is the user name you use when you log into your computer.
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In the taskbar, near the time, click the wireless icon.
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You'll see a list of available networks. Click YaleSecure.
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Be sure that Connect automatically is checked, and then click Connect
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Enter username: yale\YourYaleNetID (Example: yale\abc12) and your Yale NetID password, and then click OK.
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A notification will pop-up prompting you to connect. Click Connect.
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If the connection is successful, Connected will be listed below YaleSecure.
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