Onboarding - After Arrival

OBTAINING YOUR YALE ID AND COMPLETING YOUR I-9 FORM

You will need to go to Yale’s ID Center to have a picture taken for your ID card. The ID Center is located on the first floor of 57 Lock Street (behind Yale Health) (between Grove and Wall Streets) (Tel. (203) 432-0165). Your ID card will gain you access to the Yale Law School buildings, the libraries at Yale, as well as to functions and events around campus. For further information, the ID Center’s Website is https://idcenter.yale.edu .

Verify I-9 Form

The Immigration Reform and Control Act of 1986 (IRCA) prohibits employers from hiring individuals without completing the employment eligibility verification process. As a Yale employee, to be authorized to work, you must complete an I-9 any time before the end of your first day of employment. It must be reviewed and approved no later than the third day of employment (e.g. end of day Thursday if you started work on a Monday). You first must complete the form in Workday. Then, you must bring your supporting documents to a Yale I-9 Center at 246 Church Street (between Grove and Wall Streets), Lower Level B05. The office’s hours are Monday through Friday from 8:30 a.m. - 4:30 p.m. Please remember to bring your passport as identification.

International Visitors

IMPORTANT INFORMATION FOR INTERNATIONAL VISITORS ON A J-1 VISA

1. When you arrive at Yale, you must schedule an appointment with the Office of International Students and Scholars (OISS). This is required. You can schedule your appointment by calling 203-432-2305.

   OISS also wants you to confirm your departure date with them before you leave New Haven. When you prepare to leave, please email sarah.henderson@yale.edu to confirm that you are leaving the United States.

2. Tax Withholding: If you are receiving any payments from the university ((i.e., taxable scholarship, fellowship, stipend, wages, etc.) you are required to complete certain tax forms in order to properly withhold and report income tax based on your U.S. tax status. Please contact the International Tax Department at internationaltax@yale.edu to request the link to the Foreign National Information System (FNIS), include in your email full name, email @ Yale and University Person Identifier (UPI), the UPI can be found on your Yale ID card.

3. If you will make a paid speaking appearance while on your Yale J-1 visa, you must have the institution at which you will be speaking write to Dean Gerken or Ashley Mello for permission for you to speak. The request should list the date(s) of the event(s) and the amount of the honoraria you will receive. If you are not being paid, no request for permission is necessary.